The End of Day report is used to review financial sales transactions and payments that have occurred for the business day.
The End of Day report can be accessed from the main dashboard screen, by selecting the blue “End of day” button located in the upper right-hand corner of the dashboard. This will prompt the End of Day report screen. An example screen is shown below.
1. Creating and viewing an End of Day Report
To create an End of Day (EoD) report, select the green “Create new report” button which will prompt the report creation screen as shown below. Complete the appropriate Start and End timestamp fields with the desired date and of time for which you would like the report to generate. Transaction reporting can be further refined by selecting either all users or a selected user. A common recommended workflow is that each cashier employee or register station creates an EoD report for their shift at the end of the work period. Alternatively, an EoD report can be created for each workday.
Next, enter the starting and ending cash amounts, and any cash withdrawals that occurred. A cash withdrawal is defined as any cash removed from the register within the selected timestamp. A common example of a cash withdrawal would be if a large cash payment was removed for early deposit to maintain register security and safety.
Please also note, start and end timestamp fields are required to be completed before the report can be generated, along with a starting cash amount. Finally, select Save and the reported is generated under the EoD reports tab.
Every EoD report has three icons for editing use at the end of the report row.
The eye icon will allow you to view the report. The pen icon, as with other functions throughout Provet Cloud, will allow you to edit the report parameter details previously specified, and the trash can icon will delete the report entirely. Below is a screen example of the EoD report which is generated and accessed from the viewing icon.
The report timestamp is displayed in the upper left corner, along with department information and the current status of the report. We will discuss report statuses in further detail later in this document. Next, you will see three tabs which will display payments by payment type along with a sum total. The cash payments tab will show all cash payments received. Card payments will show all payments designated specifically as card payment. Any other payment types will be filtered within all payments along with both cash and card payments as well.
The sales tab displays all invoice sale transactions including tax figures. A total sales balance is conveniently summarized at the bottom, displaying financials by total excluding sales tax, total sales tax, and total including sales tax. Also listed is a summary by tax percentage.
The receivables tab will display any unpaid invoices for the day.
At the bottom of the EoD report, a full payment summary is provided. An example screen is shown below.
Next, you can select to print the report if needed, close the screen, or you can select to “mark as ready for accounting.” Selecting and confirming the report as ready for accounting will update the report status and transfer the report into the ready for accounting tab referenced below.
2. Mark as Ready for Accounting
Once a report is marked as ready for accounting, the report cannot be opened and is not available for any editing corrections except by administrator users or any users with appropriate permission settings.
3. Creating an Accounting Report
Next, you can select an individual daily report or multiple daily reports simultaneously to create an accounting report. Once desired daily report(s) are selected, use the green “+Account report” icon to generate the accounting report. A new screen will prompt, as shown above, which displays a summary of payments for all included report(s). Select “Confirm” to continue with the creation of the accounting report. An accounting report is used to review and balance reported payment deposits against actual cash and bank payment deposits. A screen example is shown below.
Once the accounting report has been created, it will display under the Accounting Reports tab. Using the eye viewing icon, the report can be viewed and also exported as an XLS file. There is also a direct XLS export icon available for quick use.
Payments not in End of Day Reports
It is recommended the “Payments not in EoD reports” tab be routinely reviewed to verify that all payments have been processed and included within daily EoD reporting. A screen example is shown below where the tab can be located.
Invoice payments and prepayments that are not presently included in an EoD report will display within this tab. As a general ideal workflow recommendation, it is encouraged all payments be accounted for within an EoD report. Payments shown can be filtered using date start and end range, along with user selections.