Add Items from a Purchase Invoice to Stock

A purchase invoice (also known as a packing slip) is a commercial document that your business receives from a wholesaler who sells you items (for example, medicines, supplies, or food). It includes details such as item names, quantities, and prices. A purchase invoice can come in a digital form, or it can be a paper document. When you receive the items and the purchase invoice with it, you must enter the data to Provet Cloud manually.

You can also add items to stock without an order or a purchase invoice.

When there is an order in Provet Cloud for the items you received

  1. Go to Inventory > Orders.
  2. Find and open the order. Check the order information and edit it if necessary.
    • To edit the order and invoice details, select the pen button in the header section.
    • You can add and edit items. If you update the item order quantity and the wholesale price, you can update your pricing scheme by selecting the Update prices checkbox.
  3. Select Mark products delivered. The status of the order changes to 'Products delivered'. 
  4. Confirm the item rows by selecting the checkmark button on the rows. If batch numbers and expiration dates are used in your Provet Cloud, a new dialogue opens and you can assign the batch number and expiration date for the item. 
  5. Select Confirm added to stock. The status of the order changes to 'Added to stock'.

When there is no existing order in Provet Cloud

Note: If you receive new items that do not exist in your Provet Cloud yet, you must first add them to your item list before you can add them to stock.

  1. Go to Inventory > Orders.
  2. Select Add purchase invoice. A purchase invoice is created with the status ' Products delivered'.
  3. On the Purchase order / Purchase invoice page, select the pen button in the header section and fill in the invoice details.
  4. Add the received items. You can use the search bar or item buttons to find the items from your item list. Tip: If the barcode has been saved to the item details, you can place your cursor on the search bar on the purchase invoice page and scan the barcode from the product to quickly find the item from your item list.
  5. After adding an item, you can edit it by selecting the pen button at the end of the item row. If you update the item order quantity and the wholesale price, you can update your pricing scheme by selecting the Update prices checkbox.
  6. Confirm the item rows by selecting the checkmark button on the rows. If batch numbers and expiration dates are used in your Provet Cloud, a new dialogue opens and you can assign the batch number and expiration date for the item.
  7. Select Confirm added to stock. The status of the purchase invoice changes to 'Added to stock'.

See Also

Search for Purchase Orders and Purchase Invoices

Add a Partial Order to Stock

Add New Item Quantity to Stock Without an Order or Purchase Invoice

Add Item Quantity to an Existing Batch Without an Order or Purchase Invoice

Remove Item Quantity from Stock

Move Item Quantity Between Stock Locations

Do an Inventory Check

Search for Stock Items

Find Items Below Alert or Optimum Level

Order Items

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