Dispense and injection fee settings are available within individual item settings. These fees are used in combination with item unit or package pricing to cover handling and consumable supply costs. Dispense fees apply when an item usage type is indicated as dispensed or administered within a consultation or counter sale. Dispense fees can be hidden within an item's price or displayed separately on invoices. Injection fees apply when an item usage type is indicated as administered within a consultation or counter sale. These fee options are only available for medicine items. Several setting customisation options are available to ensure fees meet clinic needs and usage.
Defining Item Dispense and Injection Fees
1. Access and locate dispense and injection fees (D/I)
Dispense and injection fees are defined within item-specific settings. These can be accessed by following: Settings > Items & Lists > Items. Then searching for the item and selecting the edit pen icon. Finally, choose the 'Stock and Pricing' tab.
Alternatively, you can select the 'Add item' button to create a new item.
2. Define dispense and/or injection fee information or alternatively select the usage of the default defined fee
A dispense AND injection fee can be defined, and both will apply if the item usage type 'administered' is selected
Defining Default Dispense and Injection Fees
Default D/I fees are defined from department settings, however, the indication to use the default fee is selected from within the item settings as described above. To locate default D/I fees access department settings.
Enable Default Dispense Fees
This setting must be enabled prior to additional default dispense fee settings being available.
Default Dispense Fee
The value entered as the default dispense fee is the amount charged as the dispense fee if 'use default dispense fee' is selected within item-specific settings.
Default Injection Fee
The value entered as the default injection fee is the amount charged as the injection fee if 'use default injection fee' is selected within item-specific settings
Dispense and Injection Fee Customisation Options
Additional customisation settings are available within department settings.
Dispense Fee Method
This setting controls the pricing visibility behaviour of dispense fees. Two selections are available:
Include fee into medicine price
Add fee as a separate invoice row
Injection Fee Type
This setting controls the price calculation method for injection fees. Two selections are available:
- Set Fee: A single set fee is included in the medicine price regardless of the quantity administered
- Unit-Based Fee: The injection fee is multiplied by the unit quantity used
Example: Injection Fee $5.00, Unit price $0.10, 5 mLs QTY administered
$5 fee x 5 mLs QTY = $25 plus 5 mLs QTY x $0.10 price = $0.50 would total as $25.50 for the client
Use Dispense Fee
When a medicine that carries a dispense fee is added during a consultation or counter sale, a checkbox selection 'use dispense fee' is available within the user interface. The usage of a dispense fee is by default automatically selected, however, the application of a dispense fee can be removed by de-selecting the checkbox relating.
Injection fees cannot be removed from use on a case-by-case basis.