With PDF label printing, you can print labels as PDF files from Provet Cloud so that no special integration software or devices are needed. You only need a compatible label printing device that can connect to your computer. The printer can also be connected as a network printer. Note that the label printing settings and printer setups are department-specific.
Optionally, you can also set up one-click printing (direct printing) for PDF labels. One-click printing allows skipping the browser and operating system printing dialogues so that the label can be printed with fewer steps.
1. Connect your physical printers.
All modern printers and specific label printers that can print PDF files are compatible with Provet Cloud PDF label printing. You can connect them to a workstation directly, usually through a USB connection, or set them up as network printers.
2. Enable PDF preview printing.
- Go to Settings > General > Integrations > Label printing and open the section for editing using the blue edit button.
- From the Enabled label printing solution drop-down menu, select PDF preview print.
- Select Save.
3. Add the PDF printer(s).
Add one PDF printer for each type of physical label you need (different width, height, orientation, margins, etc.). If there are several physical printers that print the same type of label, only one virtual Provet Cloud PDF printer is needed for them.
- In the Label printers section, select Add PDF printer.
- Fill in the printer profile:
- Printer name: Add a short, recognisable name. This name will be shown in most printing device selection lists.
- One-click printer type: This field is used for setting up one-click printing. Otherwise, you can leave the field empty.
- Label size: Some presets are available in the drop-down list. When you select one of these, the label height and width fields are automatically filled in. You can also select the custom size option and manually adjust the height and width.
- Label height and width: Set the label physical dimensions in millimetres. See also the Label size setting above.
- Resolution (DPI): The default value is 144. If the physically printed labels seem blurry, consider increasing the resolution, for example, to 200 or 300 DPI. Note that very big resolution may increase label generation time.
- Rotation: Set the orientation of the labels stored as PDF pages. Adjust this setting if you have trouble setting the correct orientation in your physical printer's settings.
- Margins: You may need to add some margins (whitespace) around the label content so that the header and footer sections of the labels are completely visible (for more information, see Label Printing Troubleshooting). The margins are added in millimetres. Note that this shrinks the content, but the overall PDF page size remains at the width and height set above. Also note that the label preview may show more whitespace around the text content than the actual printed label.
- Use the Print test label and View test label buttons to test printing and preview the label. Adjust the settings if necessary.
- Select Save.
4. Create label templates.
It is recommended that you create a label template for each label type you want to print (there can only be one template for each type). In some cases, printing labels is disabled if a matching template does not exist. The templates are shared with the Blackbox 2.0 solution.
- Select Add in the Label templates subsection. A dialogue opens.
- Select Label type. This affects where the template will be available for use (for example, for medicine labels, laboratory sample labels etc.).
- Add the Header, Body and Footer texts for the template. Available placeholders depend on the selected label type.
- Select a PDF printer from the Preview on device drop-down list to view a preview of the template in the dialogue.
- Select Save.
Testing and Additional Setup
The PDF label printing setup is now complete. You can print some test labels to check that everything is set up correctly and adjust the settings if necessary. For how and where you can print labels, see Printing Labels. If there are any issues or problems with label printing, see Label Printing Troubleshooting.
The label printing settings and printer setups are department-specific. If your Provet Cloud includes multiple departments (locations), repeat the setup process for all the departments for which you want to enable label printing.
Optionally, you can set up one-click printing (direct printing) for printing PDF labels. For more information, see Setting Up One-Click Printing for Windows or Setting Up One-Click Printing for macOS.
Editing and Managing Label Printers and Templates
To edit or remove label printers or templates from Provet Cloud, go to Settings > General > Integrations > Label printing and select the pen or delete button on the printer or label template rows.