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Department Settings for Diagnoses and Complication Reports

Creating a Diagnosis List and Adding Diagnoses

Creating Complication Report Categories and Subcategories

User Permissions

Department Settings for Diagnoses and Complication Reports

Settings > General > Department > Department settings

• Require diagnoses: When this setting is selected, diagnoses must always be added to consultations.
• Free text diagnosis: In this field, you can select a diagnosis that is used as a free text diagnosis. This adds the + Custom diagnosis button on the consultation page which users can use to write a custom diagnosis if no appropriate diagnosis is available in the diagnosis list. You can add a free text diagnosis to the diagnosis list in the same way as any other diagnosis. Note that it is possible to select a free text diagnosis also from an inactive diagnosis list, but it is recommended to use a free text diagnosis included in your active list.

Settings > General > Department > Complication report

This section is available in your department settings if the complication report feature has been enabled in your Provet Cloud. For more information about complication reports, see Creating Complication Report Categories and Subcategories.

• Complication reports enabled: When this setting is selected, complication reports can be created.
• Add tags on complication report create: In this field, you can add tags which will be added to the patient automatically when a complication report is created.

Creating a Diagnosis List and Adding Diagnoses

Creating a New Diagnosis List

1. Go to Settings > Items & Lists > Lists and select + Add list. A dialogue opens.
2. From the Type drop-down list, select Diagnosis.
3. From the Department drop-down list, select the department that the list is used for.
4. In the Name field, type a recognisable name for the list.
5. Select Save. The list is saved in the Lists table.
6. To make the list available for use, find the list in the table and select the Activate button at the end of the list row.

Adding Diagnoses to a Diagnosis List

1. Find the diagnosis list in the in the Lists table and select the blue list name hyperlink. The list page opens.
2. Select + Add item. A dialogue opens.
3. In the Code field, you can add an optional code for the diagnosis. The code is for internal use and can be any identifier you want to use. If codes are used, they must be unique within the list.
4. In the Label field, type the diagnosis name.
5. In the Additional diagnosis description field, you can add more information about the diagnosis.
6. Select Save.

Editing, Deleting or Archiving a Diagnosis

To edit a diagnosis after saving, select the pen button (a) on the row. To delete a diagnosis, select the trashcan button (b). Note that you cannot edit or delete a diagnosis after the diagnosis has been used.

You can also archive a diagnosis using the Archive button (c). Archived items cannot be selected for use, but old references remain.

Setting a Diagnosis as a Complication Diagnosis

You can set a diagnosis as a complication diagnosis so that the option for creating a complication report is selected by default when the diagnosis added during a consultation. Complication report categories and subcategories must be created before this is possible.

To set the diagnosis as a complication diagnosis, select the document button on the diagnosis row and then select the complication report category and subcategory in the dialogue. When a user selects this diagnosis during a consultation, the Create a complication report and create a task option is selected by default, with the category and subcategory selected (note that the user can change these options or decide not to create a complication report).

You can also edit the diagnosis additional description in this dialogue, but note that this text will override any text you added in Adding Diagnoses to a Diagnosis List, step 5.

Creating Complication Report Categories and Subcategories

Complication reports can be used to track complications for your clinic. You can set up two-level tracking using categories and subcategories, for example, a category 'Medicine side-effects' with subcategories 'Vomiting', 'Diarrhea', etc. You can decide and set up the categories and subcategories according to your national or local legislation and based on how you want to track complications at your clinic.

Note that there are currently no clinic-level complication reports in Provet Cloud; it is only possible to view complication reports for individual patients on the patient page. However, you can set up clinic-level reporting via an API and data warehouse if needed.

1. Create a complication report category list.

1. Go to Settings > Items & Lists > Lists and select + Add list. A dialogue opens.
2. From the Type drop-down list, select Complication report category.
3. In the Name field, type a recognisable name for the list.
4. Select Save. The list is saved in the Lists table.
5. To make the list available for use, find the list in the table and select the Activate button at the end of the list row.

2. Add complication report categories to the list.

1. Find the complication report category list in the in the Lists table and select the blue list name hyperlink. The list page opens.
2. Select + Add item. A dialogue opens.
3. In the Code field, you can add an optional code for the complication report category. The code is for internal use and can be any identifier you want to use. If codes are used, they must be unique within the list.
4. In the Label field, type the complication report category name.
5. Select Save.

3. Create a complication report subcategory list.

1. Go to Settings > Items & Lists > Lists and select + Add list. A dialogue opens.
2. From the Type drop-down list, select Complication report subcategory.
3. From the Complication report category list, select the category that this subcategory list belongs to. Note that the complication report category list must be activated before its categories are available for selection in this list (see step 5 in 1. Create a complication report category list.).
4. In the Name field, type a recognisable name for the list.
5. Select Save. The list is saved in the Lists table.
6. To make the list available for use, find the list in the table and select the Activate button at the end of the list row.

4. Add complication report subcategories to the list.

Find the complication report subcategory list in the in the Lists table and add complication report subcategories in the list in the in the same way as complication report categories.

After saving a complication report subcategory, you can add attachments to the subcategory. Select the document button (a) on the subcategory row and add files in the dialogue.

To edit a complication report category or subcategory after saving, select the pen button (b) on the row. To delete a complication report category or subcategory, select the trashcan button (c). Note that you cannot edit or delete a complication report category or subcategory information after they have been used.

You can also archive a complication report category or subcategory using the Archive button (d). Archived items cannot be selected for use, but old references remain.

User Permissions

Settings > Users > Permission groups

• Can access / edit complication reports: This setting controls the availability of complication report functionality for user permission groups.